Check your grain settlement against your contract
The contract says one price. The cheque is almost always less. Put in the contract, your scale tickets and the settlement sheet that came with the cheque, and see where the difference went: price, weight or deductions, which lines need checking, and whether the statement adds up. If something needs asking, it writes the message to your buyer.
Looking for saved grain settlement software? See the contract, ticket and payment workflow, or use the free manual check below.
Have the settlement on paper? Upload a photo or PDF to the free checker. Add the contract to compare its price, grade and freight. Review the extracted figures before checking. No account needed.
Check a settlement photoor check one by hand below, no sign-up.
Your contract and tickets
Add up the weight before dockage (the unload weight) on every scale ticket this settlement pays for.
The settlement
Copy these off the statement.
Every deduction on the statement: check-offs and levies, drying, cleaning, trucking, and anything else. Include any tax charged on a deduction.
Message to your buyer
Only the lines that need checking, ready to send. Edit it as you like.
| Where it went | Amount | Per delivered |
|---|
Have a grain settlement on paper? Check a photo or PDF, free, without an account.
Where the money goes between the contract and the cheque
A settlement pays less than the contract for three different reasons, and it helps to keep them apart, because each one is argued about differently.
Price
The price paid per tonne is below the contract price: a grade, protein or other quality discount, or a different price than you agreed.
Weight
The buyer paid on fewer tonnes than your tickets show: dockage, moisture shrink, or a weight you'd want to check against the tickets.
Deductions
Money taken off the gross: check-offs and levies, drying, cleaning, trucking, and any tax on those charges.
The checker values everything at your contract price. What your grain was worth on the contract, minus the three, is what you were paid.
A worked example
The sample loaded above is a canola contract at $655.00 a tonne. The scale tickets add up to 41.280 tonnes. The settlement pays on 40.785 tonnes at $650.00, takes $132.55 in check-off and $3.00 a tonne for cleaning, and pays $26,255.34.
| Where it went | Amount |
|---|---|
| The contract, on your tickets: 41.280 t at $655.00 | $27,038.40 |
| Price: $5.00 a tonne less, on 40.785 t | −$203.93 |
| Weight: 0.495 t not paid for, at $655.00 | −$324.22 |
| Deductions: check-off $132.55, cleaning $122.36 | −$254.91 |
| Paid | $26,255.34 |
That is $783.06 less than the contract was worth, or $18.97 a tonne across what was delivered. The biggest piece is weight, not price. Here it is 1.2% dockage, and it cost more than the grade discount.
These figures are an illustration, not any buyer's real rates.
How to check one, step by step
- Find every scale ticket the settlement covers. The statement usually lists ticket numbers.
- Add up their net weights. If a ticket is missing from the statement, that is worth a phone call on its own.
- Compare the price paid with the contract. If it is lower, the statement should say why, usually a grade or quality discount.
- List every deduction and make sure you know what each one is.
- Check the arithmetic: price times quantity, minus the deductions, should give the net. The checker does this for you.
This is the last step of tracking a grain contract, and it is much easier if every ticket was written down when the load went out. The shrink calculator checks the weight taken off for moisture, and the weighted average calculator gives your contract price across the whole crop.
Questions
What weight should I put in from my scale tickets?
The weight off each ticket before dockage (the unload weight), added up for every load on the settlement. If the buyer then paid on less, the difference shows up as weight, which is where dockage and shrink land.
Where do grade discounts go?
Into the price. If the settlement pays a lower price per tonne than the contract because of grade, protein or another quality discount, put in the price it actually paid and the difference shows up as price.
What if the settlement doesn't add up?
First check you typed every deduction, including any tax on a charge. If it still doesn't add up, ask the buyer to explain the difference line by line. The checker only does the arithmetic on what you enter; it can't see the buyer's records.
Is anything I type sent anywhere?
No. The checker works in your browser. Nothing you type is sent or stored.
Grain settlement software for the farmer's side of the sale
Keep multiple settlements with their contracts and scale tickets in GrainPosition. Photograph a statement or upload a PDF, review the proposed fields and save only after checking them.
- Link the evidence. Review which contract and delivery tickets the settlement covers. Missing records limit the checks.
- Review the result. See prices, weights and deductions explained or flagged for a question. A flag is not proof of an overcharge.
- Keep track afterward. Mark payment received, acknowledge an explained line or use the prepared message to ask the buyer. Compare buyers using your own recorded settlements.
Fictional example: 100 t at $300/t is $30,000 before deductions. A $500 freight deduction leaves $29,500, or $295/t net. Whether that freight is correct depends on the contract and delivery evidence.
This is a farmer's record and checking workflow. It does not issue elevator settlements, move money or replace accounting software. Original uploads are processed in memory rather than archived on the server; keep your originals.
Free during early access. See the founding price. For one document without an account, use the photo settlement check or the manual checker on this page.
Every settlement, checked against its contract
In GrainPosition, you photograph a settlement and the quantity, price and every deduction fill in for you to check. It matches the settlement to the scale tickets it pays for, splits it into price, weight and deductions, and marks each line explained or flagged: a grade below the contract (for eligible Western Canadian deliveries to licensed primary elevators, with the last day to ask the Canadian Grain Commission for a binding grade), dockage your tickets don’t account for, freight off the contract’s rate, or a charge that isn’t on the contract. There’s a message ready for the buyer about anything still open, and it shows which settlements are still unpaid.
There is a sample farm to look around, with nothing to sign up for, and a one-minute video.
Try it freePut your email in on the next page and a sign-in link opens your book. No password, no card. Or look around a sample farm first, no sign-up.
Sources and method
Method: arithmetic on the numbers you enter. The contract value is the contract price times the weight on your tickets. Price is the contract price minus the price paid, times the quantity paid on. Weight is the contract price times the difference between your tickets and the quantity paid on. Deductions are added up as entered, per unit times the quantity paid on or as a total. The contract value minus those three is the net the settlement should show.
No buyer data is fetched; every number is one you type.
Check a grain settlement from a photo
Upload a photo or PDF to see the settlement's figures explained and checked. Add the contract to compare its price, grade and freight.
Check a settlement photoFree, no account. Review the extracted figures before checking. Documents are processed by Anthropic and are not stored. Privacy